Recommendation: We recommend using the PPWR module to create and map the fields. That way you can use many of the standard fields directly.
Your role determines the data model
Which packaging data you need to collect from your suppliers depends on your role – and therefore on who must issue the Declaration of Conformity (DoC). The more of the responsibility you carry yourself, the more documentation you need to collect.
Role | Who issues the DoC? | What is collected? |
Distributor | Your supplier | Basic data + the supplier's DoC |
Importer / manufacturer | You | Basic data + all documentation behind a DoC |
Private label | Often the supplier | Basic data + the supplier's DoC |
Regardless of role, you always collect material (per packaging material), weight and a supplier ID on the packaging.
Data model for distributors
As a distributor, there is a party before you in the chain who issues the DoC. That is why this model is simple.
Field | What the supplier provides | Note |
Material | The material of the packaging | Per packaging material |
Weight | The weight of the packaging |
|
Supplier ID | ID of the packaging supplier |
|
DoC from the supplier | The supplier's Declaration of Conformity | The core document for distributors |
PFAS / Chemical Statement | PFAS declaration | Optional – may be included in or referenced by the DoC |
Supplier note | Additional evidence supporting the DoC | Optional |
Data model for importers and manufacturers
As an importer or manufacturer, you issue the DoC yourself, so you need to collect the documentation behind it.
Field | What the supplier provides | Note |
Material | The material of each packaging component |
|
Weight | The weight of the packaging |
|
Supplier ID | ID of the packaging supplier |
|
Control production | Information on production control |
|
Material Declaration | Declaration of composition | May also cover PFAS |
PFAS / Chemicals Compliance Statement | PFAS declaration | If not included in the Material Declaration |
Substance Test Report | Test report for substances | Supports the declarations |
Test report | Other test reports |
|
Supplier note | Additional evidence | Optional |
Resin identification code | The polymer type | Plastic packaging only |
DoC from the supplier | The supplier's own DoC | Only if the supplier takes responsibility (see next section) |
Each of the four document fields is optional on its own: some suppliers combine everything in one document, others split it up. What matters is that the documentation as a whole is sufficient.
Private label: when the supplier takes responsibility
If you sell packaging under your own brand, you are the manufacturer – but the supplier may well have taken on the responsibility. Many suppliers produce the same item for many companies, each with their own logo. Instead of sending a technical file to every customer, they issue one DoC and vouch for the item's compliance.
In that case, the supplier's DoC is sufficient, and you do not need to collect the full technical documentation.
Setup | Suits | Data models |
Combined | Supplier responsibility is roughly the same across suppliers | Distributor + Importer/manufacturer |
Split | Supplier responsibility varies a lot | Distributor + Importer/manufacturer + Private label |
We can help you choose the setup that fits your supplier base.